Document Shredding in Houston

Why Document Shredding Is Important For Your Business

In today’s high-tech world, sensitive information changes hands in an electronic instant. Rates of identity theft and fraud are at an all-time high, and more and more, consumers are becoming wary of how and with whom they share their personal information. In many cases, however, consumers have limited control over their information, and must trust that their doctors’ offices, attorneys’ offices, accountants, banks, schools, and employers destroy documents that contain their sensitive personal information in a diligent manner. Sadly, often this is not the case. The reality is even though businesses are liable to destroy sensitive data, many fail to do it, or, of they do it, they don’t do it properly, leaving them liable for civil and/or criminal prosecution. Not good.

Don’t leave your business open to trouble – or clients and customers vulnerable to identity theft and credit fraud. Make secure document shredding a priority.

What Types of Documents Do You Need To Shred?

Now that you understand why secure document destruction is so important, where should you start? The answer is “everywhere.” More often than not, if the document was used in business, it needs to be shredded. However, many business owners, office managers, and human resources personnel are not aware of which documents need to be destroyed – putting the business and its clients and customers at risk. To simplify things, below is a list of common documents that require secure shredding.

Proprietary Documents

This category includes information that is used to gain profit in business and is generally classified as confidential, meaning not available to the public, competitors. Examples of proprietary documents include business and marketing plans, contracts, financial reports, client information, and unpublished research.

Employee Documents

This category includes any documents that contain employees’ personally identifiable information, such as social security numbers, birthdates, etc. Examples of employee documents include employment applications, health insurance applications, employment contracts, payroll documentation, and tax forms.

Sales and Financial Documents

This category includes any documents that contain financial information such as accounting records, sales receipts, sales agreements, quarterly financial reports, forecasts, sales reports, check stubs, deposit slips, banking documentation, and expense reports.

The above categories are a good place to start when you are taking on the task of document destruction in your business. As you begin to think critically about each piece of paper you handle and produce, you may be surprised at what you discover – and just how much paper shredding is needed! The key is to be diligent in your investigating without becoming overwhelmed. While paper shredding is a big task, and secure document destruction is not always simple, remember that the goal is to protect your business, employees, clients, and customers. Likewise, once you have an enforceable document destruction plan in place, it will be much easier to handle your business’ shredding needs in the future.

One last tip – don’t think you need to shred everything yourself. There are companies out there that are happy to do the shredding for you, at your convenience, and at a reasonable price. If you are located in the Houston area, check out Shredding Houston’s services today!