Why use Paper shredding over discarding

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It can be most unnerving to get a call from your client informing you that their private information was compromised. Despite the advent of technology majority of documents are still maintained as paper documents or hard documents. This is a preferred practice as hard documentation amounts to concrete proof of either credentials or work. Such documentation leaves room for business espionage when improper discarding of documents is done.

Think of a situation where you need to inform your employee that their private information has been compromised. It can be unnerving explaining to your loved ones that their private information has been unwittingly disclosed. Such situations create panic like situations and both stress you and cause you to lose your respect.

These stressful times can be avoided when one recognizes the cause of this information theft. Most often we throw away outdated files, bills or other documents. The common practice is to bundle the papers in a disposable bag and discarding them into the bin for paper that is to be recycled. The general thinking is that one recycled the paper loses the information and is then utilized for an entirely different purpose. Besides recycling paper is the environmentally responsible thing to do. While the thought is noble and correct the manner in which this paper is sent to the recycle bin makes all the difference.

Failing to destroy the documents prior to discarding can attract information thieves to wade through one’s personal and private files. Destroying documents does not mean incinerating paper. Agreed that this is harmful to the environment, but paper must first be shred before it is discarded. Shredding of paper overcomes the above obstacles and also ensures that the documents are converted into an unreadable bulk of confetti.

When paper is shred it eliminates the possibility of thieves piecing together the paper to steal the information they contain. Shredding paper converts the paper documents into a bulk that can be safely sent for recycling. Although shredding involves some extra effort it is a fail safe way to protect information and safe keep the privacy of the recorded data.

Thus paper shredding gives one the peace of mind whereas discarding might create stressful situations. Paper shredding is the perfect solution to ensuring responsible and protected disposal of document waste.

Choosing the right Shredder

On-Site Shredding in the Press, Shredder No Comments

I see it and hear it every day, my shredder just went up in smoke!  Many of the so-called industrial shredders don’t quite live up to their advertising.  Shredders that cost upwards of five thousand dollars should have bullet proof warranties.  But as many of our clients tell us, that is not the case.  There are many advantages to using an on-site shredder.  The first and foremost is no shredder equipment to maintain!  Never again will you have to place a call to fix your shredder.  Never again will you have to call a Tech out to clear a shredder jam.  Nor will you have to worry about your shredder failing during a big purge.  Shredders are designed to break.

Another advantage to using an on-site shredder is employee time.  Using employee time efficiently is a must in today’s highly competitive society.  Using a salaried employee as a shredder is probably not the most effective way that employee could be using their time.  On the flip side you could stock pile your documents and have a low level employee be used as a shredder.  Using a low level employee as a shredder probably isn’t the best idea either.  Using this person as a shredder allows them access to the company’s most sensitive material.  All you have to do is pick up a paper to read about a corporation facing criminal and civil lawsuits because some manager assigned the shredder duties to a low level employee who found it easier to deposit the records in the back dumpster. 

Still another advantage of using an on-site shredder is security.  A good shredder will destroy your documents on-site and issue you a certificate of destruction.  Most metropolitan areas will have a few shredders to choose from.  Choosing the right shredder is crucial.  Choosing the wrong shredder could result in disaster.  Always check to make sure the shredder belongs to a governing body like the National Association of Information Destruction.  Also make sure the shredder is accountable within the community by being part of the Better Business Bureau.  Make sure the Shredder is involved in the Chamber of Commerce, and make sure you ask the shredder for a list of references.  If you follow these few guidelines, you will find a good shredder.