It’s that time of year, time to rotate the records and make room for the new. Wondering which documents should be shredded? All Texas businesses are required to have a retention policy on file. Please click “here” for guidance on retention schedules. We are offering discounts throughout the month of January, please contact us and a document destruction specialists can answer any questions you may have and/or schedule a destruction time.
It can be most unnerving to get a call from your client informing you that their private information was compromised. Despite the advent of technology majority of documents are still maintained as paper documents or hard documents. This is a preferred practice as hard documentation amounts to concrete proof of either credentials or work. Such documentation leaves room for business espionage when improper discarding of documents is done.
Think of a situation where you need to inform your employee that their private information has been compromised. It can be unnerving explaining to your loved ones that their private information has been unwittingly disclosed. Such situations create panic like situations and both stress you and cause you to lose your respect.
These stressful times can be avoided when one recognizes the cause of this information theft. Most often we throw away outdated files, bills or other documents. The common practice is to bundle the papers in a disposable bag and discarding them into the bin for paper that is to be recycled. The general thinking is that one recycled the paper loses the information and is then utilized for an entirely different purpose. Besides recycling paper is the environmentally responsible thing to do. While the thought is noble and correct the manner in which this paper is sent to the recycle bin makes all the difference.
Failing to destroy the documents prior to discarding can attract information thieves to wade through one’s personal and private files. Destroying documents does not mean incinerating paper. Agreed that this is harmful to the environment, but paper must first be shred before it is discarded. Shredding of paper overcomes the above obstacles and also ensures that the documents are converted into an unreadable bulk of confetti.
When paper is shred it eliminates the possibility of thieves piecing together the paper to steal the information they contain. Shredding paper converts the paper documents into a bulk that can be safely sent for recycling. Although shredding involves some extra effort it is a fail safe way to protect information and safe keep the privacy of the recorded data.
Thus paper shredding gives one the peace of mind whereas discarding might create stressful situations. Paper shredding is the perfect solution to ensuring responsible and protected disposal of document waste.
Secure information – Use Document shredding
A great deal of attention is paid to secure important data while they are still in use. We password protect electronic documents, lock important files in safes and create privacy policies. Once we are done with the documents and are ready to discard them do we pay as much attention to their disposal?
You might be surprised to know that improper disposal of documents leads to theft of important and private information that they still contain. Whether it is a phone bill or a service contract, they contain personal or important client information that need safeguarding from prying eyes. Individuals and businesses are aware of the need for safe disposal of the documents. This is where Houston document shredding comes into play.
In Houston homes there are numerous bills, credit card statements, personal letters, old videos that contain personal details like social security number, credit card numbers, passwords, addresses, etc., that may be misused. Frauds are committed by information thieves that could affect the victim’s credit ratings, financial status, and reputation. Misuse of important credit details might cause the victim to lose their both financially and lose further credit opportunities due to bad ratings. This would create considerable stress in lifestyle and make uncertain one’s future.
Imagine the plight of a Houston business that cuts a sorry face to its client due its negligence and accidental leakage of client’s private data caused by the improper disposal of used documents. Documents carelessly discarded, is the same as business thrown away. Once information has leaked of a company’s contract rival companies can make competent offers and snag businesses away. A company is also liable to lose its reputation with the people they service if they unwittingly compromised private details of the client, thereby losing the client as well.
Privacy laws and right protection methods adopted by many countries help in curbing this theft to an extent. However the real responsibility of safeguarding and thereby preventing loss of information lies with individuals and companies. On-Site Shred ensures complete destruction of documents. It is reassuring to note that shredding gives the guarantee that information cannot be accessed from the documents.
Other than paper documents one also needs to carefully discard other forms of documents carefully. Information is also stored in the form of CDs, DVDs, videos, ID cards, old credit cards, etc. Used computers also contain personal information which when discarded can be read and misused. Purging files alone does not ensure data protection. These disks must also be shredded to prevent misuse.
Shredding is the best way to protect secure information. It is not only the best method but also the safest.